Health and Safety Policy Statement

Our statement of general policy is:

to provide adequate control of the health and safety risks arising from our work

activities;

to consult with our employees on matters affecting their health and safety;

to provide and maintain safe plant, vehicles and equipment;

to ensure safe handling and use of substances;

to provide information, instruction and supervision for employees;

to ensure all employees are competent to do their tasks, and to give them adequate

training;

to prevent accidents and cases of work-related ill health;

to maintain safe and healthy working conditions; and

to review and revise this policy as necessary at regular intervals.

Signed:

Note: What we write in the policy has to be put into practice. The true test of our Health

and Safety policy is the actual conditions in the workplace, not how well our statement

is written.

Responsibilities.

Overall and final responsibility for health and safety is that of: The Managing Director

Day-to-Day responsibility for ensuring our policy is put into practice is delegated to:

Director of HR, Health & Safety and Quality.

To ensure Health and Safety standards are maintained, the following people have responsibility: Branch Managers.

To ensure Health and Safety standards are improved, the following people have

responsibility: Group Health & Safety Team.

All employees have to:

• Co-operate with supervisors and managers on health and safety matters;

• Not interfere with anything provided to safeguard their health and safety;

• Take reasonable care of their own health and safety; and

• Report all health and safety concerns to the appropriate person within their operating

branch (as detailed above).

Health and Safety Risks arising from our work activities.

Our work activities are broadly grouped into 2 areas:

• Our own offices, warehouses & vehicles

• Client sites and off-site warehouses.

Our own offices, warehouses & vehicles

Risk assessments will be undertaken by Health & Safety Team / Branch Manager.

The findings of the risk assessments will be reported to Branch Manager.

Minor Action required to remove/control risks will be approved by Branch Manager.

Major Action required to remove/control risks will be approved by Managing Director.

Branch Manager will be responsible for ensuring the action required is implemented.

Branch Manager will check that the implemented actions have removed/reduced

the risks.

Assessments will be reviewed every 6 months or when the work activity changes,

whichever is the soonest.

Client sites and off-site warehouses

Risk assessments will be undertaken by Project/Move managers & surveyors.

The findings of the risk assessments will be reported to Account Manager / Operations

Manager.

Action required to remove significant risks will be approved by Branch Manager /

Account Manager.

Project/Move Managers / Operations Manager/Team Leader will be responsible for

ensuring the action required is implemented.

Project/Move Managers & surveyors/Team Leader will check that the implemented

actions have removed/reduced the risks.

Assessments will be reviewed every 3 months or when the work activity changes,.

whichever is the soonest.

Consultation with Employees

Employee representatives by branch are:

Birmingham: Keith Tolley, (Ops)

Glasgow: Jamie Reilly (Warehouse)

Leeds: Jim Petticrew (Operations Manager)

Manchester: Andrej Grabowski, Mark Rouski

Reading & HQ: Lisa Darvall (Director)

Ferriday & Mark Digweed (Manager)

Consultation with employees is provided by Managing Director / Branch Managers.

Safe plant (incl. vehicles) and equipment

Operations Manager / Service Team

will be responsible for identifying all equipment/plant needing maintenance.

Operations Manager / Branch Managers will be responsible for ensuring that effective

maintenance procedures are drawn up.

Branch Manager will be responsible for ensuring that all identified maintenance is

implemented.

Any problems found with plant/equipment should be reported to your Immediate

manager/supervisor.

Branch Manager will check that new plant and equipment meets health and safety

standards before it is purchased, where reasonably practicable.

Safe handling and use of substances

Branch Manager will be responsible for identifying all substances that need a COSHH

assessment.

Branch Manager Will be responsible for undertaking COSHH assessments.

Branch Manager Will be responsible for ensuring that all actions identified in the as-

sessments are implemented.

Health & Safety Team /Branch Managers/Health & Safety Director Will be responsible

for ensuring that all relevant employees are informed about the COSHH assessments.

Branch Manager Will check that new substances can be used safely before they are

purchased..

Assessments will be reviewed every 6 months Or when the work activity changes,

whichever is the soonest.

Information, instruction and supervision

The Health and Safety Law poster is displayed at:

Birmingham: Warehouse

Glasgow: Main office wall

Leeds: Rest Room, corridor between offices/warehouse

Manchester: Rest Room

Reading: Entrance door to main warehouse & Jack’s Place (Yard)

Health and safety advice is available from Group Health & Safety Team

Supervision of young workers/trainees will be arranged and monitored by Branch

Manager / Operations Manager And undertaken by Supervisors/team leaders.

Most senior BMG employee on site is responsible for ensuring that our employees

working at locations under the control of other employers, are given relevant health

and safety information.

All BMG employees

Have a responsibility to themselves and each other to work in a safe manner, as per

relevant health & safety information given to them by BMG and also using their own

personal health & safety knowledge.

Competency for tasks and training

Induction training will be provided for all employees by Branch Trainers / Operations

Manager.

Job specific training will be provided by Branch trainers & external agencies

Specific training is provided in the following:

1. LGV driving

2. Forklift operating

3. IT decom & recom

4. Furniture installation

5. BusiLift, BusiBuddy and other lifting eqpt

6. Racking installation

7. Use of truck tail-lifts

8. Driving

9. Manager’s training

10.Health & Safety

11.Risk Assessment Training

12.First Aid

13.IT Training

Training records are kept by/at Branch Managers / H.Q.

Training will be identified, arranged and monitored by Branch Managers / Operations

Managers / Group Health & Safety Team Accidents, first-aid and work-related ill health

Health surveillance is required for employees doing the following jobs

LGV Drivers, VDU Users / Repetitive Jobs (e.g. Fork Lift Operation, Driving)

Health surveillance will be arranged by Branch Manager

Health surveillance records will be kept by/at Branch Manager / H.Q.

The first-aid boxes are kept at:

Birmingham: Reception+ Team Leaders’ Kit Bags

Glasgow: On wall in main office + First Aiders’ Kit bags

Leeds: Main Office, First Aiders’ Kit Bags

Manchester: Rest Room, First Aiders’ Kit Bags

Reading: Warehouse office, Top Floor Office, First Aiders’ Kit Bags

The appointed persons/first-aiders are

Birmingham: K. Tolley, I. Shemilt,

Glasgow: M. Beattie, T. Burnett

Leeds: C. Kirkbright, J. Petticrew, M. Reed

Manchester: A. Cunningham

Reading: K. Cross, L. Cox, L. Darvall, M. Darvall, S.Davies, M. Digweed, B. Foster, D.

Myers, M. Gracie, S. Lewendon, J. Parr, L. Robertson, C. Schofield, K. Shackleford,K.

Tiltman, C. Tomkins D. Whiterow.

All accidents and cases of work-related ill health are to be recorded in the accident

book. The book is kept by/at: Branch & Lisa Darvall (HQ)

Lisa Darvall Is responsible for reporting accidents, diseases and dangerous occurrences

to the enforcing agency, (RIDDOR)

Monitoring

To check our working conditions, and ensure our safe working practices are being

followed Branch Manager / Group Health & Safety Team Will

•Carry out inspections of plant and facilities

•Obtain reports from branches

•Spot-check visits

•Investigate all accidents thoroughly

Branch Manager is responsible for investigating accidents

Branch Manager Is responsible for investigating work-related causes of sickness

absences.

Managing Director / Branch Manager

Is responsible for acting on investigation findings to prevent a recurrence.

Emergency procedures – fire and evacuation

Branch Manager Is responsible for ensuring the fire risk assessment is undertaken and

implemented.

Escape routes are checked by Health & Safety Team member every month

Fire extinguishers are maintained and checked every 12 months by

Birmingham: Northants Fire Protection

Glasgow: Asco Fire Group

Leeds: Fire Stem

Manchester: Outright Fire Protection

Reading: Triangle Fire Control Services

Alarms are tested by/every

Health & Safety Team every week

Emergency evacuation will be tested every

6 months