Health & Safety Policy Statement

Our statement of general policy is:

  • to provide adequate control of the health and safety risks arising from our work activities;
  • to consult with our employees on matters affecting their health and safety;
  • to provide and maintain safe plant, vehicles and equipment;
  • to ensure safe handling and use of substances;
  • to provide information, instruction and supervision for employees;
  • to ensure all employees are competent to do their tasks, and to give them adequate training;
  • to prevent accidents and cases of work-related ill health;
  • to maintain safe and healthy working conditions; and
  • to review and revise this policy as necessary at regular intervals.

Signed:

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Note: What we write in the policy has to be put into practice. The true test of our Health and Safety policy is the actual conditions in the workplace, not how well our statement is written.

Responsibilities.
Overall and final responsibility for health and safety is that of: The Managing Director Day-to-Day responsibility for ensuring our policy is put into practice is delegated to: Director of HR, Health & Safety and Quality.
To ensure Health and Safety standards are maintained, the following people have responsibility: Branch Managers.
To ensure Health and Safety standards are improved, the following people have responsibility: Group Health & Safety Team.

All employees have to:

  • Co-operate with supervisors and managers on health and safety matters;
  • Not interfere with anything provided to safeguard their health and safety;
  • Take reasonable care of their own health and safety; and
  • Report all health and safety concerns to the appropriate person within their operating branch (as detailed above). Health and Safety Risks arising from our work activities.Our work activities are broadly grouped into 2 areas:
  • Our own offices, warehouses & vehicles
  • Client sites and off-site warehouses.

Our own offices, warehouses & vehicles
Risk assessments will be undertaken by Health & Safety Team / Branch Manager. The findings of the risk assessments will be reported to Branch Manager .Minor Action required to remove/control risks will be approved by Branch Manager. Major Action required to remove/control risks will be approved by Managing Director. Branch Manager will be responsible for ensuring the action required is implemented. Branch Manager will check that the implemented actions have removed/reduced the risks. Assessments will be reviewed every 6 months or when the work activity changes,whichever is the soonest.

Client sites and off-site warehouses
Risk assessments will be undertaken by Project/Move managers & surveyors.The findings of the risk assessments will be reported to Account Manager / Operations Manager. Action required to remove significant risks will be approved by Branch Manager /Account Manager.Project/Move Managers / Operations Manager/Team Leader will be responsible for ensuring the action required is implemented. Project/Move Managers & surveyors/Team Leader will check that the implemented actions have removed/reduced the risks. Assessments will be reviewed every 3 months or when the work activity changes, whichever is the soonest.

Consultation with Employees
Employee representatives by branch are:
Birmingham: Keith Tolley, (Ops)
Glasgow: Jamie Reilly (Warehouse)
Leeds: Jim Petticrew (Operations Manager)
Manchester: Andrej Grabowski, Mark Rouski
Reading & HQ: Lisa Darvall (Director)
Chris Schofield (Move Manager)
Dave Whiterow (Move Manager)
Ferriday & Mark Digweed (Manager)

Consultation with employees is provided by Managing Director / Branch Managers.
Safe plant (incl. vehicles) and equipment
Operations Manager / Service Team
will be responsible for identifying all equipment/plant needing maintenance.
Operations Manager / Branch Managers will be responsible for ensuring that effective
maintenance procedures are drawn up.
Branch Manager will be responsible for ensuring that all identified maintenance is implemented.
Any problems found with plant/equipment should be reported to your Immediate manager/supervisor.
Branch Manager will check that new plant and equipment meets health and safety standards before it is purchased, where reasonably practicable.

Safe handling and use of substances
Branch Manager will be responsible for identifying all substances that need a COSHH assessment.
Branch Manager Will be responsible for undertaking COSHH assessments.
Branch Manager Will be responsible for ensuring that all actions identified in the as-sessments are implemented.
Health & Safety Team /Branch Managers/Health & Safety Director Will be responsible for ensuring that all relevant employees are informed about the COSHH assessments.
Branch Manager Will check that new substances can be used safely before they are purchased.
Assessments will be reviewed every 6 months Or when the work activity changes, whichever is the soonest.

Information, instruction and supervision
The Health and Safety Law poster is displayed at:
Birmingham: Warehouse
Glasgow: Main office wall
Leeds: Rest Room, corridor between offices/warehouse
Manchester: Rest Room
Reading: Entrance door to main warehouse & Jack’s Place (Yard)
Health and safety advice is available from Group Health & Safety Team
Supervision of young workers/trainees will be arranged and monitored by Branch
Manager / Operations Manager And undertaken by Supervisors/team leaders.
Most senior BMG employee on site is responsible for ensuring that our employees
working at locations under the control of other employers, are given relevant health and safety information.

All BMG employees
Have a responsibility to themselves and each other to work in a safe manner, as per relevant health & safety information given to them by BMG and also using their own personal health & safety knowledge.

Competency for tasks and training
Induction training will be provided for all employees by Branch Trainers / Operations Manager.
Job specific training will be provided by Branch trainers & external agencies
Specific training is provided in the following:

  1. LGV driving
  2. Forklift operating
  3. IT decom & recom
  4. Furniture installation
  5. BusiLift, BusiBuddy and other lifting eqpt
  6. Racking installation
  7. Use of truck tail-lifts
  8. Driving
  9. Manager’s training
  10. Health & Safety
  11. Risk Assessment Training
  12. First Aid
  13. IT Training

Training records are kept by/at Branch Managers / H.Q.
Training will be identified, arranged and monitored by Branch Managers / Operations
Managers / Group Health & Safety Team Accidents, first-aid and work-related ill health
Health surveillance is required for employees doing the following jobs
LGV Drivers, VDU Users / Repetitive Jobs (e.g. Fork Lift Operation, Driving)
Health surveillance will be arranged by Branch Manager
Health surveillance records will be kept by/at Branch Manager / H.Q.
The first-aid boxes are kept at:
Birmingham: Reception+ Team Leaders’ Kit Bags
Glasgow: On wall in main office + First Aiders’ Kit bags
Leeds: Main Office, First Aiders’ Kit Bags
Manchester: Rest Room, First Aiders’ Kit Bags
Reading: Warehouse office, Top Floor Office, First Aiders’ Kit Bags

The appointed persons/first-aiders are
Birmingham: K. Tolley, I. Shemilt,
Glasgow: M. Beattie, T. Burnett
Leeds: C. Kirkbright, J. Petticrew, M. Reed
Manchester: A. Cunningham
Reading: K. Cross, L. Cox, L. Darvall, M. Darvall, S.Davies, M. Digweed, B. Foster, D.Myers, M. Gracie, S. Lewendon, J. Parr, L. Robertson, C. Schofield, K.Shackleford,K.Tiltman, C. Tomkins D. Whiterow.

All accidents and cases of work-related ill health are to be recorded in the accident book. The book is kept by/at: Branch & Lisa Darvall (HQ) Lisa Darvall Is responsible for reporting accidents, diseases and dangerous occurrences to the enforcing agency, (RIDDOR)

Monitoring
To check our working conditions, and ensure our safe working practices are being followed Branch Manager / Group Health & Safety Team Will

  • Carry out inspections of plant and facilities
  • Obtain reports from branches
  • Spot-check visits
  • Investigate all accidents thoroughly

Branch Manager is responsible for investigating accidents
Branch Manager Is responsible for investigating work-related causes of sickness absences.

Managing Director / Branch Manager
Is responsible for acting on investigation findings to prevent a recurrence.

Emergency procedures – fire and evacuation
Branch Manager Is responsible for ensuring the fire risk assessment is undertaken and implemented.

Escape routes are checked by Health & Safety Team member every month
Fire extinguishers are maintained and checked every 12 months by
Birmingham: Northants Fire Protection
Glasgow: Asco Fire Group
Leeds: Fire Stem
Manchester: Outright Fire Protection
Reading: Triangle Fire Control Services

Alarms are tested by/every
Health & Safety Team every week
Emergency evacuation will be tested every 6 months